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How do I search multiple inboxes in Outlook?

Author

Andrew Walker

Published Feb 23, 2026

How do I search multiple inboxes in Outlook?

Select any mail folder, type the search criteria into the Instant Search box, and then click Search > All Mailboxes (or All Mail Items).

People also ask, how do I sort multiple inboxes in Outlook?

Select the Group items by dropdown arrow and choose Email Account. Select OK. In the Advanced View Settings dialog box, select Sort. In the Sort dialog box, select how messages should be sorted in the account groups.

Furthermore, how do I search all folders in Outlook? Show all folders

  1. Expand the Folder Pane by clicking the > on the left side of the screen.
  2. Click View > Folder Pane > Normal.

Similarly one may ask, how do I search another mailbox in Outlook?

Open Outlook and then go to to File > Options > Search and the click Indexing Options. Now follow the screen shots below: You've now completed the rectification process. Now try and search the shared mailbox and all should be good.

Can I have two Outlook accounts open at the same time?

You can add up to 20 different email accounts to one Outlook account. Not only does Outlook work as an email client, but it's also an effective email aggregator. You can even add email accounts that are not Outlook accounts themselves, such as Gmail and Yahoo Mail.

How do I create multiple accounts in Outlook?

How do I add another account to Outlook?
  1. Open Microsoft Outlook by double-clicking the icon on your desktop.
  2. From the top part of your screen -> select the File menu to enter the Backstage view.
  3. Inside the Info tab, under Account Information -> click Add Account.

How do I switch between accounts in Outlook?

Change profiles in Outlook
  1. In Outlook, Click File > Account Settings > Change Profile.?
  2. Outlook will close. You'll need to start Outlook again manually.
  3. The next time Outlook starts, it will display the Choose Profile Dialog.

How do I manage Outlook effectively?

Better Ways to Manage Your Email in Outlook to Be More Productive
  1. Use Focused Inbox to Automatically Sort Out Important Messages.
  2. Organize Your Mail Using Folders & Categories.
  3. Unlock Automated Mail with Rules.
  4. Use the Four D's of Mail Handling.
  5. Use Tasks or OneNote to Clean Out Your Inbox.

How do I have two Outlook 365 accounts open at the same time?

Breadcrumb
  1. Open Internet Explorer to log into one Office 365 account.
  2. Click Tools option in top toolbar.
  3. Hover your mouse over the Safety option and click InPrivate Browsing.
  4. After the InPrivate Browsing window opens, log into your other Office 365 account.

How do I view messages older than 12 months in Outlook shared mailbox?

To temporarily view messages older than 12 months you can scroll to the end of an email list in a folder and click 'Click here to view more on Microsoft Exchange' or 'More'. To change your view permanently you can change the setting in account settings.

How do I search old emails in Outlook?

In Outlook 2010/2013/2016, please click the Folder > New Search Folder. 2. In the New Search Folder dialog box, select and highlight the Old mail in the Select a search Folder: box. And then select an email account in the Search mail in drop-down box.

Where did my Outlook search bar go?

Pressing CTRL+E or F3 in Outlook will take you to the Search bar immediately. It opens the search ribbon (if needed) and puts an active cursor in the search bar. You can use this shortcut key everywhere in Outlook, even when the search bar is missing.

How do I view all emails in Outlook 365?

Click on the Inbox of one of your Outlook accounts. Additionally, you can use the filter in the navigation panel to define the period. Next, in the search bar, click on the downward arrow next to the “Current Mailbox” option. From the drop-down menu, select “All Mailboxes.”

How do I enable search in Outlook?

Open Outlook.Click File > Options, and then select Search.

How do I search for emails from a specific person in Outlook?

Use the Advanced Find Box
  1. Navigate to the Search tab in Outlook.
  2. Select Advanced Find from the "Search Tools" menu.
  3. Enter keywords in the "Search for words" field.
  4. Select an option from the "in" menu.
  5. Enter an address in the From or To field to find messages only sent from or to a particular person.

What is the difference between current folder and current mailbox in Outlook?

Search scope can be changed via the drop-down menu and the options include: • Current Folder This will return results only from the selected folder. Subfolders This will return results from the current folder and any child folders. Current Mailbox This will return results from any folder in the current user's mailbox.

How do I enable the current mailbox in Outlook 365?

Find attachments using Outlook's search box

At the top of the message list, you'll see a box that says Search Current Mailbox. Click to place your cursor in that box, type hasattachments:yes, and then click Enter.

How do I create a search folder in Outlook for a shared mailbox?

Answers
  1. Give full access rights on the shared mailbox for the user.
  2. Add the mailbox as additional mailbox.
  3. If you expand the additional mailbox, you can see the search mailbox folder, right click and select new search folder.

How do I find hidden subfolders in Outlook?

In the email window, press Ctrl+Shift+F to open the Advanced Find dialog box. Click Browse to display a pop-up window of your folder structure, pinpointing where your 'hidden' folder resides.

How do I find hidden mailboxes in Outlook?

How to Find Hidden Emails in Outlook Focused Inbox
  1. Find and Select "Other: New conversations" Beneath the Focused and Other Tabs, you may see the Other: New conversations option.
  2. Other tab. Another way to view those same hidden emails is by selecting the Other tab.
  3. Junk Email or Clutter tabs.

Why have my folders in Outlook disappeared?

Causes for Missing Outlook Folders

Some of your Outlook folders are hidden. A folder was inadvertently deleted. Outlook isn't syncing with the server. The personal folder file is damaged.

Why is my Outlook Inbox view so small?

It looks like you are viewing your Inbox in Single view. Please try changing to Compact view to see the result. To do this, click your Inbox, click View tab > Change View and then click Compact. If still not working, please try resetting the Compact View to see if the issue persists.

How do I reset Outlook to default 2021?

Reset a standard view
  1. On the View menu, point to Current View, and then click Define Views.
  2. In the Views for folder folder name box, click the view that you want to change back to its original settings.
  3. Click Reset.

What is the fastest way to search for a folder in Outlook?

Quickly find Outlook folders with a keyboard shortcut
  1. First, select the active folder in the Navigation Pane by pressing [Shift]+[Tab] or simply clicking the folder.
  2. Once the active folder is selected, enter the first character in the target folder's name.

Can you hide a folder in Outlook?

Select the folder that you wish to hide, choose Property-> Advanced-> Edit given property… 9. A dialog will open; Enable the selection in front of Boolean to hide the folder.

How do I search for folders in Outlook app?

Accessing/viewing a specific folder

in the upper left corner of the screen. Tap the arrow next to your account name to display the default folders. All your folders will be listed - where the default folders listed above will be listed first.

How do I expand all subfolders in Outlook?

If you want to collapse everything again, just double left-click the Inbox folder. I have noticed that sometimes a single Windows > Asterisk combination key press will expand everything in one press.

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How do I search multiple inboxes in Outlook?