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How do I open a shared OneNote notebook on the desktop app?

Author

Emily Cortez

Published Feb 19, 2026

How do I open a shared OneNote notebook on the desktop app?

Open the notebook and then click on the Edit in OneNote button (at the top of the page, in the center or to right, depending on your browser.) This will download the notebook and open it in the desktop version of OneNote.

Keeping this in view, how do I access a shared OneNote notebook?

To open a shared notebook from OneDrive, do this: Click the link to the shared notebook in the email. The shared notebook will open in your browser.

One may also ask, how do I open a OneNote link in app? In OneNote, right-click the page you want to open and select "Copy Link To Page".

First, get the pair of links to the workbooks:

  1. Open your workbook (in the app)
  2. In the notebooks list, right click on the desired workbook.
  3. In the context menu, select 'copy link to notebook'

Also asked, how do I save a shared OneNote to my desktop?

Navigate to the notebook you want to save, right click on it, and click the Save a copy option. Note: If a dialogue box appears asking for you to allow OneNote to access your info, click Yes to continue. The Save a copy dialogue box will open. Select Save to a Microsoft Account.

How do I access someone else's OneNote?

Only people who are invited will be able to open your notebook.

  1. Choose File > Share.
  2. Under Share with People, type the names or email addresses of people you'd like to share your notebook with.
  3. In the drop-down box on the right, choose whether each person can edit or just view your notebook.

Can you download a shared OneNote notebook?

Right click the one you want to export. There is an option Export notebook . Click that. A popup window appears and you can click export to download locally (it also lets you choose where to save it).

Can I share a single page in OneNote?

As of the Windows 10 version of OneNote, Microsoft has removed the ability to share a single page. You can, however, share the entire notebook (Windows 10 or OneNote 2016) or a just a snapshot of a single page (Windows 10). You cannot share a notebook using the mobile app.

How do I share a OneNote notebook without OneDrive?

The easiest way to open a notebook shared on a network location is to use the Windows explorer. Navigate to the network folder containing the notebooks (those are folders, containing . ONE files) and double click on the open notebookonetoc2 file. This should open it in OneNote 2013.

How do I add an existing notebook to OneNote?

To add an existing notebook, select Browse notebooks, choose the notebook and section, and select Save. To add a link to an existing notebook, select Paste a OneNote link, add the address, and select Save.

How do I know if OneNote is shared?

Another option would be to go to and you will see your notebooks list which are organized into Personal, Shared, etc. tabs. This might be useful.

How do I share a notebook in OneNote app?

How to Share OneNote in Android (as PDF and Plain Text) OneNote in Android amazingly also offers you a way to share notebook pages as PDF or plain text. You can tap at three dots menu at the corner.Then tap Share page.

Which version of OneNote should I use?

On your Windows PC, you can use whichever version of OneNote that you prefer most — or use both Windows versions side by side before you decide. When you're ready, you can change the default version of OneNote, so that shared notebooks will always open in your preferred version.

Why can't I export my OneNote?

Exporting Notebooks Through OneNote

If you're using OneNote for the web, you can only export and import the files stored on your personal OneDrive account. If you're using SharePoint or OneDrive for Business, you won't be able to export your notes. Use a modern browser to export your notebooks.

Can you save OneNote locally?

OneNote 2016 for Windows lets you create a new notebook to any folder including local folders or network shares. Go to File | New | This PC. To save the notebook to the default OneDrive folder ( Documents/OneNote Notebooks ) type a Notebook Name and click 'Create Notebook'.

How do I sync OneNote?

How to sync manually in OneNote
  1. Right-click or press and hold on the tab for the notebook and choose the Sync This Notebook Now option.
  2. Open the Shared Notebook Synchronization window as described in the next section and click or tap the Sync All button to sync all notebooks.

Where is OneNote saved locally?

Per default, OneNote saves your notebooks to OneDrive or — if you choose to create a local notebook (which is not available on OneNote for Mac) — your Windows Documents folder. You can also select new locations for your Quick Notes Section and the Backup Folder.

Is OneNote stored in the cloud?

With OneNote for Windows 10, your notebooks live in the cloud — either on OneDrive or on SharePoint. If you want your new notebook to be stored on SharePoint or Microsoft 365, you'll need to create it with the desktop version of OneNote.

What is a OneNote package?

NOTE: A OneNote Package file is a single file archive for pages, sections, or entire notebooks. It contains everything in your notebook, including the text, images, embedded files, and audio and video, together in one file, like a . zip file, with the file extension .

How do I sync OneNote with OneDrive?

If you have a notebook stored locally on your computer that you wish to move to the cloud, go to File > Share in OneNote and pick a web location such as OneDrive, and then click Move Notebook. OneNote will upload the notebook to OneDrive and set up direct sync.

How do I open OneNote in app instead of browser?

To quickly get to your preferred Windows version of OneNote, you can pin its app icon to your Start menu or the Windows taskbar. In Windows 10, click the Start button in the lower left corner of the Windows task bar, and then scroll down in the list of installed apps until you see OneNote.
Copy and paste a link to a page

In the page list, right-click the tab of the page that the link should point to. On the shortcut menu, click Copy Link to Page. The link to the selected page and the title of the page are copied to the Clipboard.

How do I get OneNote icon on desktop?

OneNote Online is the In-Browser version of OneNote allowing you to open and edit your notes without any OneNote App or program. If you want to place a shortcut to the OneNote App (Windows 10) on your desktop it's as easy as drag and drop the tile out of the start menu onto the Windows desktop.

How do I open a OneNote browser?

Try it!
  1. Sign in to Office.com with your Microsoft account, or work or school account.
  2. Select OneNote.
  3. Select the notebook that you want to open.
  4. Work in your notebook just like you do in the OneNote app on your desktop or mobile device. In OneNote for the web, you can: Add sections or pages. Add notes and format them.
Share a notebook on a SharePoint site
  1. In OneNote 2016, click File > New > SharePoint.
  2. On the right side, under SharePoint, click Browse.
  3. Go to the document library on the SharePoint site where you want to store your team notebook.
  4. Type a meaningful, descriptive name into the Notebook Name box and then click Create.

Can multiple users edit OneNote at the same time?

Unlike other programs where editing is locked by one person, OneNote 2010 allows multiple people to access a notebook and edit it simultaneously. Using the Sharing tools also allows you to access your OneNote notebook from multiple locations.

How do I share a notebook in OneNote 2019?

In OneNote, open the notebook that you want to share on OneDrive. Click File > Share. Select a location for your notebook, or click Add a Place and then sign into your OneDrive account. If you don't already have one, you can sign up for free.

Can you email a OneNote notebook?

On the OneNote page that has the notes you want to send, choose Home > Email Page. In the message window that opens, fill in the To, Cc, Bcc (if available), and Subject lines. Add any comments for the recipients of your notes, and then click Send.

Are there templates for OneNote?

OneNote comes with several built-in page templates, including decorative page backgrounds, planners, and To Do lists. If you'd like, you can also create your own page template or customize an existing one. That's why OneNote templates can be applied only to new pages that don't already contain any notes.